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THE POP WARNER ASSOCIATION OF BERKELEY TOWNSHIP, INC.
Article I. Objectives, purpose and policy
Section 1. Objective: The objective is to provide physical and cultural and social experience for the children of the Pop Warner Assoc. of Berkeley Township, Inc. that will foster good sportsmanship and fun.
Section 2. Purpose: The purpose of the corporation is to provide all needed safety equipment, uniforms, and accessories needed to participate in football and cheerleading.
Section 3. Policy: Proceeds from any fundraising projects shall be generally used for the purpose and objectives stated above.
Article II Offices
Section 1. Offices: The Principal office of the corporation in the State of New Jersey shall be located in Berkeley Township, County of Ocean.
Article III Members
Section 1. Members: The Corporation shall have one class of members. Parents of the Participating Children and other persons interested in furthering the purpose of the corporation are eligible.
Section 2. Voting Rights: Each member shall consist of two Parents or Guardians of the above class members and shall be entitled to one vote on each matter submitted to a vote. Only active members attending 50% of the current year’s regular meetings may be eligible to vote.
Section 3. Termination of Members: The Executive Board by affirmative vote of 2/3 Majority of all the members of the Board of Officers of the Corporation may suspend or expel a member for cause after an appropriate hearing. The Executive Board may terminate the membership of any member, who becomes ineligible for membership, or suspend, or expel any member who shall be in default in the payment of monies due or has displayed actions detrimental against the Corporation.
Article IV. Meetings
Section 1. General Meetings: General Meetings shall be held during the months of January through November.
Section 2. Special Meetings: Special Meetings of the Members may be called by the President, The Executive Board, or not less then 10% of the members having voting rights.
Section 3. Notice of Meetings: Can be announced publicly.
Section 4. Quorum: The members in attendance at any general meeting shall constitute a Quorum at such meeting. A majority of the members present may adjourn the meeting from time to time without further notice.
Section 5. Proxies: At any meeting of members, a member entitled to vote may vote by proxy, executed in writing by the member.
Article V. Executive Board
Section 1. General Powers: The affairs of the Corporation shall be managed by its Executive Board.
Section 2. Number, Tenure and Qualifications: The Executive Board shall be composed of Seven Elected Officers and Six Appointed Member, Each of whom shall serve for the period of one year. Candidates for an elected office must have attended 50% of the current Year’s regular meetings in the capacity of an active member. In the event there are no eligible candidates, the Executive Board may nominate any person the Board deems to be qualified.
Section 3. Regular Meeting: Regular Meeting of the Executive Board shall be held on the First Friday during the months of January through November, or another time and place to be announced. All Executive Board meetings are closed to non-board members.
Section 4. Special Meetings: Special Meetings of the executive Board may be called by of at the request of the President, or any two members. The person or persons calling the Special Meeting may fix any place as the place for holding any special meeting of the Board.
Section 5. Quorum: A majority of the Executive Board shall constitute a Quorum for the transaction of business at any meeting of the Board; But if less than a majority of the Board is present at said meeting, a majority of the members present may adjourn the meeting without further notice.
Section 6. Compensation: Board members as such shall not receive any compensation for their services, but by resolution of the board may be indemnified for expenses and costs including attorney’s fees, actually and necessarily incurred by him in connection with any claims asserted against him, by action in court of otherwise, by reason of his being or having been such Board Member, except in relation to matters as to which he shall have been guilty of negligence, or misconduct in respect to the matter in which indemnity is sought.
Article VI. Officers
Section 1. Elected Officers: The Officers of the Corporation shall be President, First Vice President, Second Vice President, Recording Secretary, Corresponding Secretary, Treasurer, and Sergeant-at-Arms. Any one or more offices may be held by the same person, except the offices of President and Secretary. Two persons may share any of the above being designated Co-President, etc.
Section 2. Election and Term of Offices:
A.Nomination and Election: There shall be a nominating committee appointed by the president, consisting of three to five voting members at a regular meeting held at least one month prior to the election date. The Chairperson of the nomination committee shall be selected from the committee. No member of the committee shall be considered for office. Nominations from the floor shall be allowed after presentation of the committee’s slate.
B. The officers of the corporation shall be elected annually in the month of January by a majority of the members present at the regular meeting. If the election of Officers shall not be held at this meeting, such elections shall be held as soon thereafter as conveniently possible.
C.The Elected officers shall assume their duties at the close of the January Meeting, and shall serve for a term of one year, and/or until his/her successors are elected.
D.All Officers and Chairman should keep accurate records so as to enable others to follow afterwards.
Section 3. Appointed Officers: There shall be six appointed officers of the Executive Board. They are Team representative, Alternate Team Representative and Cheerleading Coordinator, Fund Raising Chairman, Equipment Manager and Football Coordinator.
Section 4. Removal: Any Officer Elected or appointed may be removed by the executive Board whenever in their judgments the best interests of the Corporation would be served. A 2/3 majority of all eligible members of the Executive Board is required to remove any officer from office. Absence of attendance at three consecutive general and /or Executive meetings will be cause for removal by a majority vote.
Section 5. Vacancies: A vacancy in any office because of Death, Resignation, removal or otherwise, will be appointed by a 2/3rd majority vote of the Executive Board for the remainder of the term of office.
Section 6. President: The President shall be the Principal Executive Officer of the Corporation and shall supervise all of the business and affairs of the Corporation. The President shall preside at all meetings of the members. The President shall have the authority to sigh approved checks. His power to vote will be used only to break a deadlock in voting.
Section 7. First Vice President: In the absence of the President, the First Vice President shall perform the duties of the President, and when so acting shall have all the powers of and be subject to all the restrictions of the office of the President will be responsible for, but not limited to, Grounds Development and Maintenance.
Section 8. Second Vice President: In the Absence of the President and the First Vice President, The second Vice President shall perform the duties of the President and when so acting shall have all the powers of and be subject to all the restrictions of the office of the President. Will be responsible for, but not limited to, Snack Bar and all outside events including Fund Raising.
Section 9. Treasurer: The Treasurer shall have charge and custody of fund be responsible for all funds and securities of the Corporation; and receive monies due and payable to the Corporation from any source whatsoever and deposit all monies in the name of the Corporation in such banks as shall be selected by the executive board.
Section 10. Recording Secretary: The Recording Secretary shall keep the minutes of the general and Executive meetings. The minutes shall be kept in one or more books provided for that purpose.
Section 11. Corresponding Secretary: The Corresponding Secretary shall have custody of the Corporate Seal. The Secretary shall prepare all written correspondence of the Corporation. The Corresponding Secretary shall record the minutes of meeting in the absence of the recording secretary.
Section 12. Sergeant-At-Arms: The Sergeant –At –Arms must maintain order at all meetings.
Section 13. Team Representative: The Team Representative shall attend all meetings as required by the Jersey Shore Pop Warner Football League, Inc. He / She shall report information attained at those meetings to the Executive Board and the Coaching Staff.
Section 14. Alternate Team Representative: The Alternate Team Representative shall accompany the team representative to all meetings as required by the Jersey Shore League. He / She shall assume the responsibilities of the Team Representative in His / Her absence.
Section 15. Cheerleading Coordinator: The Cheerleading Coordinator shall attend all meetings as required by the Jersey Shore Pop Warner Football League, Inc. The Cheerleading Coordinator shall report information attained tat those meetings to the Executive Board and to the Coaching Staff.
Section 16. Fund Raising Chairman: The Fund Raising Chairperson will be responsible for all Fund Raising being carried out by the League either Football or Cheerleading, they shall also work with the Head Coaches and Coaching Coordinators. The chairperson should also have two assistants whom they shall train to take over in case of any changes. The Chairperson shall also keep accurate records.
Section 17. Football Coordinator: The Football Coordinator shall attend all meetings as required by Jersey Shore Pop Warner Football and to secure suitable coaches as outlined in Article VII Section 1. The Coordinator will also have two assistants that will aid in all selections and other duties such as Coaches Certification assist the Fund Raising Committee ext.
Section 18. Equipment Manager: The Equipment Manager shall be responsible for all uniforms and safety equipment for both Football and Cheerleading; they will work side by side with both Coordinators to ensure sufficient equipment and the return of the same at the season’s end. The Equipment Manager will also present to the Executive Board a list by December 31st of each year a lost of unreturned uniforms supplied to by the Head Coaches. There will be two Assistants one for Football and one for Cheerleading to assist in the of Equipment Manager.
Article VII. Coaching Staff
Section 1. Coaching Staff: The Coaching Staff shall be selected by the Cheerleading and Football Coordinators. Candidates shall be approved by the Executive Board. A 2 / 3 majority vote of the Executive Board is needed to approve selection. Approved coaches shall serve for the term of one year. All coaches approved by the Board agree to abide by the rules of the Pop Warner Association of Berkeley Township, in addition to the rules of the Jersey Shore Pop Warner Football League, Inc. Any coach in violation of these rules shall be removed by a majority vote of the Executive Board, with the right to appeal. All approved coach must obtain a certified safety course certificate prior to the start of the season.
Article VIII. Committees
Section 1. Committees: The Executive Board shall have the power to designate one or more committees, each of which may consist of one or more Executive Board Members.
Section 2. Chairperson: One member of each committee shall serve as chairperson. Appointed by the Executive Board, the chairperson shall report to the Executive Board.
Article IX. Contracts
Section 1. Contracts: The Executive Board may authorize any Officer or Officers, Agent of Agents of the Corporation to enter into any contract or execute and deliver any instrument in the name of and on behalf of the corporation. Such authorization may be general or confirmed to specific instances.
Section 2. Checks: All checks, Drafts, orders for payment of money issued in the name of the Corporation shall be signed by the President or Treasurer or an Alternate.
Section 3. Deposits: All funds of the Corporation shall be deposited from time to time to the credit of the Corporation in such banks, Trust Companies or other depositories as the Executive Board may select.
Section 4. Gifts: The Executive Board may accept on behalf of the Corporation any contributions, gifts bequests for the general purpose or any special purpose of the Corporation.
Article X. Miscellaneous
Section 1. Books and Records: The Corporation shall keep correct and complete books and records of Accounts. All Books and Records may be inspected by An Audit committee appointed by the Executive Board at the change of Presidency or as deemed necessary
Section 2. Fiscal Year: The Fiscal Year of the Corporation shall begin on the First Day of January and end on the last day of December in Each Year.
Section 3. Power and Rights: All power and rights not specially assigned herein shall remain with the Executive Board who shall have the right to interpret and set Corporation Policies.
Article XI. Amendments
Section 1. Power of Members to Amend Bylaws: The Bylaws of the Corporation may be amended, repealed, or added to by a 2/3 vote of the Executive Board and after two readings at regular meetings and by approval of a simple majority of the Regular meeting in attendance
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